Board Position Responsibilities

Last year the board documented key responsibilities of each board position per the ESOA By-laws and agreement of the ESOA Board. If you have input or a question regarding a certain aspect of East Shores operation, the listing below will help in knowing who to contact.

President

• Supervise and control the management of the Association
• Call and preside at ESOA meetings
• See that orders and resolutions of the Board are carried out
• Sign all leases, mortgages, deeds and other written instruments
• Co-sign checks and promissory notes
• Handle special issues brought up by home/lot owners
• Interface with key committees (Arch.; Dock; Social, etc.)

Vice President

• Serve as President when President is not available
• Discharge other duties as assigned by the Board – specifically:
  • Serve as liaison with Mountain Lakes Community Assoc. and Advocates for Quality Development
  • Handle Swimming Pool

Secretary

• Collect ballots, record votes and keep and publish meeting minutes
• Keep the corporate seal of the association and affix to all papers requiring it
• Provide notice of meetings
• Maintain HOA records
• Maintain current "roster" of home/lot owners information; publish annually
• Handle requests for covenant exemptions (parking etc.)

Treasurer

• Receive and deposit in appropriate accounts all monies of the ESOA
• Disburse funds as directed by the ESOA board
• Keep proper books of account and maintain financial records
• Cause an annual audit to be conducted by a public accountant
• Send out, collect and deposit twice a year dues
• Interface with banks and maintain bank accounts
• Prepare and report financial status (budget and statement of income and expenditures) at ESOA meetings and annual meeting

At large member

• Participate as a voting member of ESOA
• Perform duties as assigned by ESOA including:
  • Manage lock codes and keys to pool, tennis courts and clubhouse
  • Oversee clubhouse
  • Manage Landscaper